How to Build a One-Page Construction Capability Statement (With a Free Template)

A construction capability statement is a short document that shows what your company does, where it works and which past projects demonstrate that it can deliver a particular package. For a specialist subcontractor, one page is a sensible starting point. Give the reader enough detail to understand your fit and know who to contact.

Start with the type of work you want more of. If that's concrete repair in occupied commercial buildings, the first line should say so. Then show two jobs that back it up. A buyer should be able to forward the document without writing a separate explanation of what your firm actually does.

When to use a capability statement

Use it as an introduction to a new main contractor, as a follow-up after a commercial conversation, or when an existing contact wants to introduce you to another team. It can also help you get your own project evidence in order before preparing a tender.

A company brochure can cover your whole business. A capability statement can be narrower: one trade, one audience and a couple of examples. If the buyer asks for a prequalification questionnaire (PQQ), a supplier registration form or a prescribed submission, follow their instructions and use the statement as supporting material where appropriate.

What to put on the page

1. Put your trade and working area at the top

Use your company name, followed by one sentence that says what you deliver, where you deliver it and the type of projects you suit.

We carry out concrete repairs to occupied commercial buildings and multi-storey car parks across the West Midlands.

If your team works nationwide only on larger packages, give the reader a realistic idea of the work you'd travel for. If capacity varies, provide a named contact who can confirm current availability.

2. Describe the work you can price

List the packages the intended reader might buy from you. A concrete repair firm might include localised slab and soffit repairs, balcony edge repairs and protective coatings. A commercial decorator might list common-area redecoration, protective coatings and work in occupied schools.

Use terms your buyers recognise. Put adjacent services on the page if they're relevant to the package and your team can deliver them. A short list of specific scopes is easier to act on than a long list of trades.

3. Choose two projects that demonstrate fit

Choose examples that match the next buyer's scope, setting or biggest delivery constraint. The most relevant job may be a small one.

Give each example a project type, location, scope and one detail about how the work was delivered. If you're targeting occupied refurbishment projects, explain how you worked around pedestrians, tenants or opening hours. Include a verified result where you have one. If the contract value is confidential, the number of blocks, work areas or phases can help show the scale.

Before: We deliver high-quality concrete repairs with minimal disruption.

After: We repaired localised defects above a live pedestrian route. We agreed the closure periods with building management and reopened the route between phases.

The second version gives the reader something they can compare with their own project. Use that level of detail throughout the page.

4. Include relevant credentials and a contact

List credentials that apply to your business and the package. Check the correct legal entity, the scope of each certification and its current status. Where a buyer has specific insurance or accreditation requirements, check the wording they ask for and provide supporting evidence through their preferred route.

Finish with the name, role, phone number and email address of the person who can discuss the work. If you have a relevant case study on your website, link directly to it. Keep client names, logos and photos to material you have permission to share.

Free one-page construction capability statement template

Copy this into Word or Google Docs and replace the bracketed text. Keep the structure simple enough to read on a phone or print on A4.

[Company name]
[Specialist trade or package] | [Working area]

What we do
[One sentence covering the work you deliver, the sectors you serve and where you operate.]

Packages we deliver

• [Relevant scope 1]
• [Relevant scope 2]
• [Relevant scope 3]

Comparable projects

• [Project type and location]: [What you delivered]. [Constraint and how you handled it.]
• [Project type and location]: [What you delivered]. [Constraint and how you handled it.]

Credentials and delivery
[Current, relevant qualifications, certifications or approvals. Add a short note on delivery capacity or working arrangements if useful.]

Contact
[Name and role] | [Phone] | [Email] | [Website or relevant case study]

Completed example for a concrete repair subcontractor

This example uses a fictional firm and projects. The contact fields are placeholders.

Example Concrete Repairs
Concrete repair for occupied buildings | West Midlands

What we do
We carry out localised concrete repairs for main contractors and property teams working on occupied commercial buildings and car parks.

Packages we deliver

• Localised slab and soffit repairs
• Balcony and slab edge repairs
• Protective coatings to repaired areas where specified

Comparable projects

• Occupied office refurbishment, Birmingham: Repaired localised concrete defects above an entrance. Agreed closure periods with building management and reopened pedestrian access between phases.
• Multi-storey car park, Coventry: Carried out localised soffit repairs across two parking levels. Sequenced the works by bay so the operator could keep unaffected areas open.

Credentials and delivery
We can provide insurance details and relevant training records for review. We agree access restrictions and work areas with the project team before mobilisation.

Contact
[Contracts manager] | [Phone] | [Email] | [Relevant case study]

Adapt it before you send it

Keep the company details and core scope in a master version. For each buyer, change the heading if needed and select the two projects most relevant to their work. A main contractor pricing a live office refurbishment might want to see the entrance and car park examples above. A housing maintenance team would probably learn more from repairs delivered around residents, if you have comparable evidence.

Open the exported PDF on your phone and check that the scope, examples and contact details are easy to find. Give the file a recognisable name such as Company-Name-Concrete-Repair-Capability.pdf.

If you need to identify the right companies and contacts before sending it, read our guide to using ChatGPT for construction client research. For the buyer's perspective, see how main contractors find new subcontractors.